Privacy policy
At Kynthia Staffing, your privacy is our priority.
We collect information about you to make your job search as easy and safe as possible. This data is important; we understand that. This is why we’re committed to protecting your privacy online.
We’ve updated our privacy policy to explain exactly how we manage and use your information. What information are you collecting?
We collect your name, contact details and other relevant information directly from your CV. We may also obtain data about you from third parties to enhance and personalize your experience, and make sure we’re finding the jobs most suited to you.
How will you use my personal data?
We use the information we collect to provide you the best possible service. This includes notifying you of future job opportunities, improving our websites and answering your questions. We may also use your information to contact you about industry updates, events, promotions and competitions.
Who will you share my personal data with?
We may share your information with any member of Kynthia Staffing, and other trusted third parties, to help us deliver our services to you. Under certain circumstances, we may occasionally be required by a regulatory body or law enforcement agency to disclose certain personal information.
How long will you keep my personal data for?
We will store your data only for as long as necessary. What’s more, we conduct regular data-cleansing and updating exercises to make sure the information we have is relevant and accurate.
What are my rights?
You’re in control of your data. Should you wish to stop receiving emails from us, you will be able to unsubscribe or opt-out from the communications you receive, or contact us on email, telephone or even by post and we will make that change for you.
How do I change my subscription preferences?
You can review and amend which communications you receive and how you receive them via your email communications at any time.
What’s your cookie policy?
We want your user experience to be the best it can possibly be, which is why we use cookies. These are small text files placed on your device to collect data and help improve our websites and online services.
How do I contact you?
Get in touch with us if you have any questions at all about how we process, store and share your personal information.
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Right to Object: You have a legal right to object at any time to: (i) use of your personal information for direct marketing purposes; and (ii) processing of your personal information which is based on our legitimate interests, unless there are compelling legitimate ground for our continued processing. |
Kynthia Staffing is committed to protecting the privacy of our candidates, clients and users of our website. We want to provide a safe and secure user experience. We will ensure that the information you submit to us, or which we collect, via various channels (including our website, through written correspondence (including e-mail), conversations or meetings with our consultants, or through any of our offices or websites globally), is only used for the purposes set out in this policy.
Through this Privacy Policy we aim to inform you about the types of personal data we collect from candidates, the purposes for which we use the data and the ways in which the data is handled. We also aim to satisfy the obligation of transparency under the EU General Data Protection Regulation 2016/679 ("GDPR") and national laws implementing GDPR.
For the purpose of this Privacy Policy the controller of personal data is Kynthia Staffing and our contact details are set out in the Contact section at the end of this Privacy Policy.
The Information we collect
We will collect your personal details, including but not limited to your name and contact details (together with your e-mail address) and other relevant information from your Curriculum Vitae ("CV"). On occasion this will also include sensitive personal information such as details of criminal convictions and ethnic origin. When we receive your details and CV electronically, this may be through a direct application on one of our websites or an application that you have made through a third party job board.
We will likely obtain further personal information about you during the course of our relationship with you. This information may be obtained from you directly or from third parties, such as organizations to whom we have provided your CV and who have engaged with you as part of a job application.
How we use your Personal Information
We will hold, use and disclose your personal information, for our legitimate business purposes including:
- to provide our services to you;
- to maintain our business relationship, where you are a user of our website, a client or candidate;
- to enable you to submit your CV for general applications, to apply for specific jobs or to subscribe to our job alerts;
- to match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs;
- to retain your details and notify you about future job opportunities other than the specific role for which you have contacted us;
- to answer your enquiries;
- to fulfill contractual obligations with our clients;
- to provide further services to you by sharing your personal information with other companies within our Group of companies as well as trusted third parties. Further details about this are set out in the separate section below on Sharing your Personal Information;
- to release personal information to regulatory or law enforcement agencies, if we are required or permitted to do so;
- our website uses a website recording service which can record mouse clicks, mouse movements, page scrolling and any text keyed into website forms. Data collected by this service is used to improve our website usability. The information collected is stored and is used for aggregated and statistical reporting, and is not shared with anybody else.
- In order to provide you with personalised content on our website, with more relevant communication in our emails, and with a tailored service from our consultants, we track and record your usage and interaction with our website and emails. We employ a third party service provider to help us record, store and analyse this information to determine how we might best deliver your engagement. We ensure that no personally identifiable attributes are recorded in this database and, other than our chosen service provider, we do not share this information with any other business or affiliate.
We may process, in accordance with local regulations, certain sensitive personal data (known as special category data in GDPR) where you include it in information you send to us e.g. if you include information about your health, religion or ethnic origin in the CV you send to us. We may also be required to conduct a criminal records check against your details. We have processes in place to limit our use and disclosure of such sensitive data other than where permitted by law.
The Legal Basis for Processing your Personal Information
Under GDPR, the main grounds that we rely upon in order to process personal information of clients and candidates are the following:
(a) Necessary for entering into, or performing, a contract – in order to perform obligations that we undertake in providing a service to you, or in order to take steps at your request to enter into a contract with us, it will be necessary for us to process your personal data;
(b) Necessary for compliance with a legal obligation – we are subject to certain legal requirements which may require us to process your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency;
(c) Necessary for the purposes of legitimate interests - either we, or a third party, will need to process your personal data for the purposes of our (or a third party's) legitimate interests, provided we have established that those interests are not overridden by your rights and freedoms, including your right to have your personal data protected. Our legitimate interests include responding to requests and enquiries from you or a third party, optimising our website and customer experience, informing you about our products and services and ensuring that our operations are conducted in an appropriate and efficient manner;
(d) Consent – in some circumstances, we may ask for your consent to process your personal data in a particular way.
How we share your Personal Information
In certain circumstances we will share your personal information with other parties. Details of those parties are set out below along with the reasons for sharing it.
Clients
We disclose your personal information to clients who have vacancies for jobs in which you are interested.
Trusted Third Parties
We will share your personal information and, where necessary, your sensitive personal information with trusted third parties where we have retained them to provide services that you or our clients have requested, such as:
- employment reference checking;
- qualification checking;
- criminal reference checking (as required);
- verification of details you have provided from third party sources; and/or
- psychometric evaluations or skills tests.
We will also share your personal information with third parties who perform functions on our behalf and provide services to us such as:
- professional advisors;
- data analytics providers;
- IT consultants carrying out testing and development work on our business technology systems;
- research and mailing houses; and/or
- function co-ordinators.
We require minimum standards of confidentiality and data protection from such third parties. To the extent that any personal information is provided to third parties outside the EEA, or who will access the information from outside the EEA, we will ensure that approved safeguards are in place, such as the approved Model Clauses or the EU/US Privacy Shield.
Regulatory and Law Enforcement Agencies
As noted above, if we receive a request from a regulatory body or law enforcement agency, and if permitted under GDPR and other laws, we may disclose certain personal information to such bodies or agencies.
New business owners
If we or our business merges with or is acquired by another business or company, we will share your personal information with the new owners of the business or company and their advisors. If this happens, you will be sent notice of such event.
How long we will hold your information
The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. As we often support candidates with placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often an ongoing purpose. We conduct regular data-cleansing and updating exercises with our candidates to ensure that (a) the data that we hold is accurate and (b) we are not holding data for too long.
Our standard terms of business state that our clients should retain candidate data such as CVs for the purposes of the specific role you apply for and that, as controllers of your data, they should inform you if they plan to retain your CV on file in order to notify you about potential future roles, or to otherwise hold or use your data for other purposes.
Your rights on Information we hold about you
You have certain rights in relation to personal information we hold about you. Details of these rights and how to exercise them are set out below. We will require evidence of your identity before we are able to act on your request.
Right of Access
You have the right at any time to ask us for a copy of the personal information about you that we hold. Where we have good reason, and if the GDPR permits, we can refuse your request for a copy of your personal information, or certain elements of the request. If we refuse your request or any element of it, we will provide you with our reasons for doing so.
Right of Correction or Completion
If personal information we hold about you is not accurate, out of date or incomplete, you have a right to have the data rectified, updated or completed. You can let us know by contacting us using any of the methods in the Contact section below.
Right of Erasure
In certain circumstances, you have the right to request that personal information we hold about you is erased e.g. if the information is no longer necessary for the purposes for which it was collected or processed or our processing of the information is based on your consent and there are no other legal grounds on which we may process the information.
Right to object to or restrict processing
In certain circumstances, you have the right to object to our processing of your personal information by contacting us using any of the methods in the Contact section below. For example, if we are processing your information on the basis of our legitimate interests and there are no compelling legitimate grounds for our processing which override your rights and interests. You also have the right to object to use of your personal information for direct marketing purposes.
You may also have the right to restrict our use of your personal information, such as in circumstances where you have challenged the accuracy of the information and during the period where we are verifying its accuracy.
Right of Data Portability
In certain instances, you have a right to receive any personal information that we hold about you in a structured, commonly used and machine-readable format.
You can ask us to transmit that information to you or directly to a third party organization.
The above right exists only in respect of personal information that:
- you have provided to us previously; and
- is processed by us using automated means.
While we are happy for such requests to be made, we are not able to guarantee technical compatibility with a third party organization's systems. We are also unable to comply with requests that relate to personal information of others without their consent.
You can exercise any of the above rights by contacting us using any of the methods in the Contact section below.
Most of the above rights are subject to limitations and exceptions. We will provide reasons if we are unable to comply with any request for the exercise of your rights.
Consent
To the extent that we are processing your personal information based on your consent, you have the right to withdraw your consent at any time. You can do this by contacting us using the details in the Contact section below.
Job Alerts
To subscribe to job alerts emails, you will be required to provide your name and e-mail address, which will be used for the purpose of keeping you informed, by e-mail, of the latest jobs in your nominated industry and to provide you with industry news and other information related to our services.
Should you decide that you no longer wish to receive this information, unsubscribe links are provided in every job alert email that you receive.
Job alerts emails are sent by Kynthia Staffing or a company within our Group of companies. Where the sender is based outside the EEA your details will be sent to or accessed by that entity to enable them to issue the relevant job e-mail alert to you.
Curriculum Vitae
We give you the option of submitting your CV via our website or by providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up.
Your CV will be stored in our database, and will be accessible by our recruitment consultants.
Your CV may also be emailed directly to other companies within our Group of companies for review and entry onto their database to enable them to provide their services to you. You are able to withdraw your permission for your data being processed outside the EEA upon completing your registration form with us.
You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will automatically be archived providing the submission details remain the same (for example you submit both CVs using the same email address or you advise the relevant contact of your new submission).
Use of Cookies
Like most websites, when you visit our sites we place cookies on your computer or other device. For the most part, these cookies are used to enable the websites' functionality, improve the user experience or help us to optimize our websites, measure traffic and other internal management purposes.
We run targeted and relevant banner advertising on a number of whitelisted websites around the world to present you with jobs and content that we believe will be of interest. We target these adverts based on your previous interactions with our website, with our emails and through your engagements with our consultants. Your interaction with our advertising may be used to measure the effectiveness of our advertising campaigns and to improve our marketing strategy in accordance with our legitimate interests. No advertising campaigns or advertising tracking technology records your personally identifiable information.
You can find out more about our use of cookies, including how to reject cookies, in our Cookie Policy.
Complaints
If you are unhappy about our use of your personal information, you can contact us using the details in the Contact section below. You are also entitled to lodge a complaint with the Dutch Information Commissioner's Office using any of the below contact methods:
Telephone: 070 888 8500
Website: https://autoriteitpersoonsgegevens.nl/nl
e-mail: info@autoriteitpersoonsgegevens.nl
Post:
Autoriteit Persoonsgegevens
Prins Clauslaan 60
P.O. Box 93374
2509 AJ Den Haag/The Hague
If you live or work outside the Netherlands or you have a complaint concerning our activities outside the Netherlands, you may prefer to lodge a complaint with a different supervisory authority. A list of relevant authorities in the EEA and the European Free Trade Area can be accessed here.
Other websites
Please note that clicking on links and banner advertisements on our websites can result in your browser accessing a third party website, where data privacy practices are different to that of Kynthia Staffing.
We are not responsible for, and have no control over, information that is submitted to or collected by these third parties and you should consult their privacy policies.
Internet-based transfers
Given that the Internet is a global environment, using the Internet to collect and process personal data necessarily involves the transmission of data on an international basis. Unfortunately the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site via third party networks; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Changes to our Privacy Policy
This privacy policy can be changed by Kynthia Staffing at any time. If we change our privacy policy in the future, we will advise you of material changes or updates to our privacy policy by email, where you have provided us with your email address.
Equal Opportunities
Kynthia Staffing is an equal opportunities employer and a company committed to diversity. This means that all job applicants and members of staff will receive equal treatment and that we will not discriminate on grounds of gender, marital status, race, ethnic origin, color, nationality, national origin, disability, sexual orientation, religion or age.
As part of our commitment to equal opportunities we will from time to time use information provided by you for the purposes of diversity monitoring. All such information will be used on an anonymized basis.
Contact
If you have any enquires or if you would like to contact us about our processing of your personal information, including to exercise your rights as outlined above or complaint, please contact us by email:
Email: gert.visser@kynthia.nl
When you contact us, we will ask you to verify your identity.
Cookie policy
This page tells you what you can expect when www.kynthia.nl collects personal information.
When you visit www.kynthia.nl we collect standard internet log information and details of visitor behavior patterns. We do this to find out things such as the number of visitors to the various parts of the website. We will not associate any data gathered from this site with any personally identifying information.
What are cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work and improve the usability of those sites.
The cookies used on www.kynthia.nl are based on the International Chamber of Commerce guide for cookie categories:
- Strictly necessary
- Performance
- Functionality
- Targeting
Strictly Necessary
Strictly Necessary cookies enable you to move around our site and use essential features such as being able to apply for a job. These cookies don’t gather any information about you that could be used for marketing purposes.
We use these cookies to
- Remember things like what type of jobs you are interested in when navigating to different pages in a single web browser session
- Make forms work such as applying for a job, submitting your CV, or completing a survey
These cookies will not
- Gather information that could be used to advertise products or services to you
- Remember your preferences or username beyond your current visit
List of strictly necessary cookies
- JSESSIONID – this cookie is created uniquely and anonymously for you when you access our web site. It allows our site to remember some temporary information between pages. If you disable this cookie, the JSESSIONID information will be visible in some URL links but some functionality may not work fully.
Accepting these cookies is a condition of using the website. If you disable them we cannot guarantee you will be able to search and apply for jobs or use other parts of the website, nor can we guarantee your security during your visit.
Performance
Performance cookies collect information about how you use our website ie what pages you visit and how you navigate to the pages that you are most interested in. These cookies do not collect any information that could identify you and the information is only used to help us improve our overall website experience.
We use these cookies to
- Provide vital statistics on how our website is used
- Help us improve our site by evaluating site performance
- Test different designs and functional areas
- Evaluate how effective our advertising is (n.b. we don’t use this information to target adverts when you visit other sites)
We don’t use these cookies to
- Gather any personal information that could be used to advertise products or services to you on other websites
In some cases these cookies are managed by 3rd parties but they do not use them for any other purposes than those listed above
List of performance cookies
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Webtrends |
Webtrends_ID |
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Campaign tracking |
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Accepting these cookies is a condition of using the website. If you disable these cookies we cannot guarantee how the site will perform for you.
Functionality
These cookies are used to provide services or to remember settings to improve your visit
We use these cookies to
- Keep you logged into My Page so that you can apply for multiple jobs without re-entering your details
- Remember your job search preferences for the next time you access the site
- Enable functionality such as the job basket
- Integrate with social networking sites such as Google and Twitter to allow you to share content from our site on theirs.
- Allow Google Maps to show on our office pages.
- Track your website activity to help us optimize the content you see
We don’t use these cookies to
- Gather any personal information that could be used to advertise products or services to you on other websites
List of functionality cookies
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Cookie |
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MyPage cookie |
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Thunderhead |
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Pardot |
Whilst we do not actively participate in the use of these cookies certain 'Functional' 3rd party cookies such as the ones from Google and Twitter may also be used by the 3rd party to target advertising.
For more information regarding 3rd Party cookies from Google and Twitter please refer to www.twitter.com/privacy and www.google.co.uk/intl/en/policies/privacy/
Accepting these cookies is a condition of using the website. If you decide to disable them it may mean we cannot offer you certain services and impact how the site performs.
Targeting or advertising cookies
What are targeting or advertising cookies?
These cookies are used to deliver adverts more relevant to you and your interests. They are also used to limit the number of times you see an advertisement as well as help measure the effectiveness of the advertising campaign. They are usually placed by advertising networks with the website operator’s permission. They remember that you have visited a website and this information is shared with other organizations such as advertisers. Quite often targeting or advertising cookies will be linked to site functionality provided by the other organization.
If you browse this website you may receive personalized banner advertisements whilst browsing other reputable websites. We are committed to providing you with information on job opportunities which are relevant to you. Any banner advertisements you receive will relate to jobs which have been viewed whilst browsing this website on your computer or other device. This service is provided by PageGroup via a reputable third party specialist provider, through the use of ‘cookies’ placed on your computer or other device.
Cookies can be removed or disabled altogether - see below for further information.
You can control the use of these cookies either by changing the settings in your web browser or by using the 3rd parties own tools. Please note that by disabling these cookies you may prevent us from offering you certain services on www.kynthia.nl